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Privacy Policy

Privacy Policy

Updated: August 4, 2025
Legal basis: General Data Protection Regulation (EU) 2016/679 (GDPR)

1. Data Controller

Aikolon Oy
Business ID: 1066657-8
Address: Posankuja 3, 90620 Oulu, Finland
Email:

2. Contact for Data Protection Matters

Requests and inquiries related to data protection can be sent to:

Messages will be directed to the responsible person for handling.

3. Name of the Register

Privacy Notice of Aikolon Oy / Aikolon Oy:n tietosuojaseloste

4. Purpose and Legal Basis for Processing Personal

Personal data is processed for the following purposes:

Managing and maintaining customer relationships
Orders, invoicing, and deliveries
Marketing and direct marketing
Newsletters and event communications
Customer feedback and survey

Legal bases for processing:

Contract: Managing the customer relationship
Legimate interest: Marketing and customer communication in a B2B context
Consent: Subscribing to newsletters or other voluntary sign-ups

5. Categories of Personal Data

The register may contain the following data:

Name
Email address
Phone number
Company name and industry
Position/title
Address information
Customer history (e.g. purchases, contacts)
Marketing consents and prohibition
Any additional information provided by the customer

6. Regular Sources of Data

The data subject themselves (e.g. contact forms, communication, orders)

7. Disclosures and Transfers of Data

Data is not regularly disclosed to external parties.
Data may be disclosed to authorities when required by law.
Data may be processed by service providers acting on behalf of Aikolon (e.g. CRM or marketing platforms).
Data is not transferred outside the EU/EEA without appropriate safeguards (such as EU Standard Contractual Clauses).

8. Data Security

Electronic data is protected by usernames, passwords, and technical safeguards.

No manual data is kept, or it is stored in locked facilities.
Access to data is restricted to authorized personnel only.

9. Data Retention Period

Personal data is stored only as long as necessary for the purposes of processing.
Customer data is retained during the customer relationship and thereafter for the period required by accounting or other legal obligations.
If a data subject opts out of direct marketing, marketing messages will be stopped. However, data may still be retained based on a customer relationship, past transactions, or another legitimate interest unless the data subject explicitly requests deletion and no other legal basis remains for retention.

10. Rights of the Data Subject

The data subject has the right to:

Access their personal data
Request correction of inaccurate or outdated data
Request deletion of data (when the legal basis no longer applies)
Object to processing of personal data (e.g. direct marketing)
Request restriction of processing
Withdraw consent if processing is based on consent
Lodge a complaint with the Data Protection Ombudsman (www.tietosuoja.fi/en) if they believe their data has been processed

Requests can be sent to:

11. Cookies and Web

Aikolon’s website uses cookies and other tracking technologies. Cookies improve user experience and enable targeted communications. Cookie settings can be managed through the cookie banner on the website.